Important Tips When Shifting to Online Faxing

Faxing has been the primary medium of business communications. Until now, many businesses still use traditional faxing despite of the many technological advancements in the way we communicate. But being able to send and receive fax through Gmail nowadays may open up minds to try this very convenient way of faxing.

Indeed, faxing has never been more convenient until now. With online faxing, you will be able to send and receive faxes wherever you are. You don’t have to employ an employee to check communications or go to your office on weekends.

One reason that is hindering businessmen to shift from traditional faxing to online faxing is their preconceived difficulty of transition. But if you check out this tutorial about how to send and receive fax using your Gmail, you will be convinced to try. There is a trial period given by service providers so there should be no need to worry. If you are thinking of the cost, you will soon realize that online faxing is way more cost-effective than traditional faxing.

You are missing on lot of things if you stick with the traditional way of faxing. Be more efficient in your communication through online faxing. Clients and business partners will be more impressed than ever. Should you decide to shift to online faxing, here are some tips.

Avail of the Trial Period

Most online faxing providers give a trial period of one month. This means that you will be going to use their services without any cost. Make use of this trial period from as many providers as you can. This way, you can select the one that suits your needs. You will also know what subscription plan is right for you. If you have six different providers in your area, it means that you will be free from paying any cost for half year.

Learn More While During the Trial Period

During the trial period, customer support from service providers will be at their best. This is to sway clients to subscribe to them. For some service providers, this can only last while the trial period is ongoing. So make use of this opportunity to know more about the technology, the terms and conditions should you subscribe, and the different services offered.

Opt for SMS Notification

When you choose to receive SMS notification whenever you get a fax, you will be able to read faxes immediately and respond thereafter if needed. Being a businessman, this must be an important feature.

Use Your Old Fax Number

Yes. It’s possible to transfer your old fax number you used when using a fax machine. It is straightforward to get a new number but having your old number means that you don’t need to communicate it to all of your clients and benefactors. You will not also be updating calling cards, labels, and advertisement materials.

Step by Step Guide to Sending a Fax From Gmail

Google has a lot of popular tools and services. One of them is their email system known as Gmail that is used by millions to send free messages for personal and business use. Moreover, a wide range of tools have been integrated with Gmail that have made it possible to send faxes. Gmail fax allows you to send and receive a fax through an email.

Top Benefits of Online Faxes

online faxUsually, online faxes are cheaper as compared to the traditional fax. Google gives you a fax service that is unlimited. It also saves paper as you do not need to print off the document unless you want it in hard copy. This also reduces the use of electricity you won’t need to have a fax machine plugged to power in your office.

Without having to print in the office, there is no need of buying ink cartridges. This will help you save on ink if you like sending a lot of faxes. In addition, you do not need to keep a bulky fax machine in your office. This offers you the opportunity to save on office space.

The truth is that it is quite easy to send faxes from your Gmail account. Faxing someone reports and documents to another office is easy. It is a good idea to send a few to check whether you understand the process.

How to Send Fax from Gmail

Composing an Email

The process of composing a fax is just the same as sending an email. Ideally, you are sending a message to the fax number. You will need the area code and the phone number of the recipient just like you need for traditional faxes.

Typing in the Recipient

sending a faxTaking into account the service you have, the address may differ. You will require the phone number of the fax recipient and domain name part of the address. This is also different for each fax service. You can ask the provider to be sure what the domain name is.

Sending Your Message

Before you send a fax, it is a good idea to take the time and proofread your message. This will ensure everything is as required. Also, you need to check whether you attached the right document. After this, you can click send and you are ready to go.